How to Download Excel for Free
Microsoft Excel is one of the most popular and powerful spreadsheet software programs in the world. It allows you to organize, manipulate, analyze, and visualize all kinds of data. Whether you need to create budgets, invoices, reports, charts, or graphs, Excel can help you do it faster and easier. But how can you get Excel for free? In this article, we will show you three ways to download Excel for free and the pros and cons of each option.
What is Excel and Why You Need It
Excel is a part of the Microsoft Office suite, which also includes Word, PowerPoint, Outlook, and other applications. Excel is designed to work with numbers, formulas, functions, tables, charts, and more. You can use Excel to store and manage data, perform calculations, create graphs and charts, analyze data, and automate tasks. Excel is compatible with Windows, Mac, iOS, Android, and web browsers.
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Excel Features and Benefits
Some of the main features and benefits of Excel are:
It has a user-friendly interface with ribbons, tabs, buttons, and menus that make it easy to access commands and options.
It supports a wide range of data types, such as text, numbers, dates, times, currencies, percentages, etc.
It has over 400 built-in functions that cover various categories, such as math, statistics, finance, logic, text, etc.
It allows you to create custom functions using Visual Basic for Applications (VBA), a programming language that lets you automate tasks and add interactivity.
It lets you create tables that organize data in rows and columns. You can sort, filter, format, and summarize data in tables.
It lets you create charts that display data in graphical form. You can choose from different types of charts, such as column, line, pie, bar, scatter, etc.
It lets you create pivot tables and pivot charts that summarize and analyze data from multiple sources. You can drag and drop fields to change the layout and appearance of pivot tables and pivot charts.
It lets you use data analysis tools , such as Solver , Goal Seek , Scenario Manager , Data Table , etc., that help you find optimal solutions , test different scenarios , perform what-if analysis , etc.
It lets you use data validation tools , such as drop-down lists , input messages , error alerts , etc., that help you control the type and range of data that can be entered in cells.
It lets you use conditional formatting tools , such as color scales , icon sets , data bars , etc., that help you highlight cells based on certain criteria.
It lets you use protection tools , such as passwords , encryption , digital signatures , etc., that help you secure your workbooks and worksheets from unauthorized access or modification.
Excel Pricing and Plans
The official way to get Excel is to buy it from Microsoft or subscribe to Microsoft 365 . Microsoft 365 is a cloud-based service that gives you access to the latest versions of Office applications , including Excel , Word , PowerPoint , Outlook , etc., as well as online storage , security , collaboration , and other features . The pricing and plans for Microsoft 365 are:
PlanPrice per monthFeatures
Microsoft 365 Personal$6.99- For one person- Access to Office apps on PC/Mac/mobile/web- 1 TB of OneDrive cloud storage- Advanced security features- Premium support Microsoft 365 Family$9.99- For up to six people- Access to Office apps on PC/Mac/mobile/web- 6 TB of OneDrive cloud storage (1 TB per person)- Advanced security features- Premium support
Microsoft 365 Business Basic$5.00 per user- For small and medium businesses- Access to Office apps on web only- 1 TB of OneDrive cloud storage per user- Business email and calendar- Online meetings and chat- Teamwork and collaboration tools
Microsoft 365 Business Standard$12.50 per user- For small and medium businesses- Access to Office apps on PC/Mac/mobile/web- 1 TB of OneDrive cloud storage per user- Business email and calendar- Online meetings and chat- Teamwork and collaboration tools- Desktop versions of Outlook, Word, Excel, PowerPoint, OneNote, and Access (PC only)
Microsoft 365 Business Premium$20.00 per user- For small and medium businesses- Access to Office apps on PC/Mac/mobile/web- 1 TB of OneDrive cloud storage per user- Business email and calendar- Online meetings and chat- Teamwork and collaboration tools- Desktop versions of Outlook, Word, Excel, PowerPoint, OneNote, and Access (PC only)- Advanced security and device management features
Microsoft 365 Apps for business$8.25 per user- For small and medium businesses- Access to Office apps on PC/Mac/mobile/web- 1 TB of OneDrive cloud storage per user- Desktop versions of Outlook, Word, Excel, PowerPoint, OneNote, and Access (PC only)
Microsoft 365 Apps for enterprise$12.00 per user- For large enterprises- Access to Office apps on PC/Mac/mobile/web- Unlimited OneDrive cloud storage per user- Desktop versions of Outlook, Word, Excel, PowerPoint, OneNote, and Access (PC only)- Enhanced security and compliance features
Microsoft 365 E3$32.00 per user- For large enterprises- Access to Office apps on PC/Mac/mobile/web- Unlimited OneDrive cloud storage per user- Business email and calendar- Online meetings and chat- Teamwork and collaboration tools- Desktop versions of Outlook, Word, Excel, PowerPoint, OneNote, and Access (PC only)- Advanced security and compliance features
Microsoft 365 E5$57.00 per user- For large enterprises- Access to Office apps on PC/Mac/mobile/web- Unlimited OneDrive cloud storage per user- Business email and calendar- Online meetings and chat- Teamwork and collaboration tools- Desktop versions of Outlook, Word, Excel, PowerPoint, OneNote, and Access (PC only)- Advanced security and compliance features- Analytics and business intelligence tools
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How to Get Excel for Free
If you don't want to pay for Excel or Microsoft 365 , there are some ways to get Excel for free . However , each option has its own limitations and drawbacks . Here are the three main ways to download Excel for free :
Microsoft 365 Online
Microsoft 365 Online is a web-based version of Microsoft 365 that lets you access Office apps , including Excel , from any browser . You can create , edit , share , and collaborate on Excel files online for free . All you need is a Microsoft account , which you can create with any email address . You also get 5 GB of free OneDrive cloud storage to store your files online .
Pros and Cons
Some of the pros and cons of using Microsoft 365 Online are:
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+ It's free and easy to use . You don't need to download or install anything . You just need an internet connection and a browser .
+ It's compatible with most devices , platforms , and browsers . You can use it on Windows , Mac , Linux , iOS , Android , Chromebook , etc.
+ It's updated automatically with the latest features and security patches . You don't need to worry about upgrading or maintaining your software .
+ It's integrated with other Microsoft services , such as OneDrive , Outlook , Skype , Teams , etc. You can easily access and sync your files and data across different devices and applications .
- It has limited functionality and features compared to the desktop version of Excel . You may not be able to use some advanced functions , tools , or options that are available in the desktop version .
- It requires a stable and fast internet connection to work properly . If you have a slow or unreliable connection , you may experience lag , errors , or data loss .
- It depends on the availability and performance of Microsoft's servers . If there is any outage or downtime , you may not be able to access or use your files or data online .
- It has less privacy and security than the desktop version of Excel . Your files and data are stored on Microsoft's cloud servers , which may be accessed by third parties or hackers . You also need to trust Microsoft's policies and practices regarding your data .
How to Sign Up
To sign up for Microsoft 365 Online and use Excel online for free , follow these steps :
Go to
Click on the "Sign in" button at the top right corner of the page .
If you already have a Microsoft account , enter your email address and password and click on "Sign in" . If you don't have a Microsoft account , click on "Create one" and follow the instructions to create a new account with any email address .
Once you sign in , you will see a dashboard with different Office apps , such as Word , Excel , PowerPoint , etc. Click on the "Excel" icon to launch Excel online .
You can now create a new workbook or open an existing one from your OneDrive cloud storage . You can also upload a file from your computer or other sources by clicking on the "Upload and open" button at the top left corner of the page .
You can now use Excel online for free as long as you have an internet connection and a browser . You can also share and collaborate on your files with others by clicking on the "Share" button at the top right corner of the page .
Microsoft Excel Trial Version
Another way to get Excel for free is to download and install the trial version of Microsoft 365 or Office 2019 on your computer . The trial version gives you access to the full-featured desktop versions of Office apps , including Excel , for a limited time period . You can use the trial version for 30 days for Microsoft 365 or 7 days for Office 2019 . After that , you will need to buy a subscription or a license to continue using them.
Pros and Cons
Some of the pros and cons of using the trial version of Microsoft 365 or Office 2019 are:
+ It gives you access to the most complete and advanced features and functionality of Excel and other Office apps . You can use all the functions , tools , options , and customization that are available in the desktop version .
+ It works offline without requiring an internet connection . You can use it anytime and anywhere on your computer without depending on Microsoft's servers or cloud storage .
+ It gives you more privacy and security than the online version of Excel . Your files and data are stored on your computer's hard drive , which you can encrypt , backup , or delete as you wish . You don't need to share your data with Microsoft or anyone else unless you want to.
- It's not free forever . You can only use it for a limited time period before it expires . After that , you will need to pay for a subscription or a license to continue using it.
- It takes up space and resources on your computer . You need to download and install a large file (about 4 GB for Microsoft 365 or 3 GB for Office 2019 ) on your computer's hard drive , which may slow down your system or affect its performance . You also need to update it regularly with patches and fixes that may consume more space and bandwidth.
- It's not compatible with all devices , platforms , and browsers . You can only use it on Windows or Mac computers that meet the minimum system requirements. You can't use it on Linux, Chromebook, iOS, Android, or web browsers.
How to Download and Install
To download and install the trial version of Microsoft 365 or Office 2019 on your computer, follow these steps: - For Microsoft 365 trial version: 1. Go to 2. Click on the "Try 1 month free" button under the plan that suits your needs (Personal or Family). 3. Sign in with your Microsoft account or create a new one if you don't have one. 4. Enter your payment details and click on "Subscribe". You won't be charged until the end of the trial period, and you can cancel anytime before that. 5. Click on the "Install" button to download and install Microsoft 365 on your computer. 6. Follow the instructions on the screen to complete the installation and activation process. 7. You can now use Excel and other Office apps for free for 30 days on your computer. - For Office 2019 trial version: 1. Go to 2. Click on the "Try Office Home & Student 2019" button under the product that suits your needs (Home & Student, Home & Business, or Professional). 3. Sign in with your Microsoft account or create a new one if you don't have one. 4. Click on the "Download" button to download and install Office 2019 on your computer. 5. Follow the instructions on the screen to complete the installation and activation process. 6. You can now use Excel and other Office apps for free for 7 days on your computer. Microsoft Excel Mobile App
The third way to get Excel for free is to download and install the Microsoft Excel mobile app on your smartphone or tablet. The Excel mobile app lets you view, create, edit, share, and collaborate on Excel files on your mobile device. You can also sync your files with OneDrive or other cloud services. The Excel mobile app is available for iOS and Android devices.
Pros and Cons
Some of the pros and cons of using the Excel mobile app are:
+ It's free and easy to use. You don't need to sign up for anything or pay for anything. You just need to download and install the app from the App Store or Google Play Store.
+ It's compatible with most mobile devices and platforms. You can use it on iPhone, iPad, Android phone, Android tablet, etc.
+ It's updated automatically with the latest features and security patches. You don't need to worry about upgrading or maintaining your software.
+ It's integrated with other Microsoft services, such as OneDrive, Outlook, Skype, Teams, etc. You can easily access and sync your files and data across different devices and applications.
- It has limited functionality and features compared to the desktop or online version of Excel. You may not be able to use some advanced functions, tools, or options that are available in the desktop or online version.
- It requires a stable and fast internet connection to work properly. If you have a slow or unreliable connection, you may experience lag, errors, or data loss.
- It depends on the availability and performance of Microsoft's servers. If there is any outage or downtime, you may not be able to access or use your files or data online.
- It has less privacy and security than the desktop or online version of Excel. Your files and data are stored on Microsoft's cloud servers, which may be accessed by third parties or hackers. You also need to trust Microsoft's policies and practices regarding your data.
How to Download and Install
To download and install the Excel mobile app on your smartphone or tablet, follow these steps:
Go to the App Store (for iOS devices) or Google Play Store (for Android devices) on your device.
Search for "Microsoft Excel" in the search bar.
Tap on the "Microsoft Excel" app icon from the search results.
Tap on the "Get" (for iOS devices) or "Install" (for Android devices) button to download and install the app on your device.
Once the app is installed, tap on it to launch it.
You can now use Excel on your mobile device for free. You can create a new workbook or open an existing one from your device's storage or cloud storage. You can also sign in with your Microsoft account to access more features and sync your files with OneDrive.
Conclusion
In this article, we have shown you three ways to download Excel for free: Microsoft 365 Online, Microsoft Excel Trial Version, and Microsoft Excel Mobile App. Each option has its own advantages and disadvantages, so you need to choose the one that best suits your needs and preferences. However, if you want to enjoy the full benefits and features of Excel, you may want to consider buying a subscription or a license from Microsoft. Excel is a powerful and versatile software that can help you with various tasks and projects. It is worth investing in if you use it frequently or professionally.
Summary of the Article
Here are the main points of the article:
Excel is a spreadsheet software that lets you organize, manipulate, analyze, and visualize data.
Excel is part of the Microsoft Office suite, which also includes Word, PowerPoint, Outlook, and other applications.
Excel is compatible with Windows, Mac, iOS, Android, and web browsers.
Excel has many features and benefits, such as functions, tables, charts, pivot tables, data analysis tools, data validation tools, conditional formatting tools, protection tools, etc.
Excel is not free. You need to buy it from Microsoft or subscribe to Microsoft 365 to use it.
Microsoft 365 is a cloud-based service that gives you access to the latest versions of Office applications, online storage, security, collaboration, and other features.
Microsoft 365 has different pricing and plans for different users and needs.
You can get Excel for free by using Microsoft 365 Online, Microsoft Excel Trial Version, or Microsoft Excel Mobile App.
Microsoft 365 Online is a web-based version of Microsoft 365 that lets you access Office apps from any browser.
Microsoft Excel Trial Version is a desktop version of Microsoft 365 or Office 2019 that lets you use Office apps for a limited time period.
Microsoft Excel Mobile App is a mobile version of Excel that lets you use Excel on your smartphone or tablet.
Each option has its own pros and cons that you need to consider before choosing one.
FAQs
Here are some frequently asked questions about how to download Excel for free:
Can I use Excel for free without signing up for anything?
Yes, you can use Excel for free without signing up for anything by using the Excel mobile app on your smartphone or tablet. However, you will have limited functionality and features compared to the desktop or online version of Excel.
Can I use Excel offline for free?
Yes, you can use Excel offline for free by downloading and installing the trial version of Microsoft 365 or Office 2019 on your computer. However, you can only use it for a limited time period before it expires. After that, you will need to pay for a subscription or a license to continue using it.
Can I use Excel on any device or platform for free?
No, you can't use Excel on any device or platform for free. You can only use Excel on Windows or Mac computers with the trial version of Microsoft 365 or Office 2019 , on iOS or Android devices with the Excel mobile app , or on any device or platform with a browser with Microsoft 365 Online . However, each option has its own limitations and drawbacks that you need to consider before choosing one.
Can I use all the features and functionality of Excel for free?
No, you can't use all the features and functionality of Excel for free. You can only use the most complete and advanced features and functionality of Excel by buying a subscription or a license from Microsoft. The free options have limited functionality and features compared to the paid ones.
Can I share and collaborate on Excel files with others for free?
Yes, you can share and collaborate on Excel files with others for free by using Microsoft 365 Online or the Excel mobile app . You can also share and collaborate on Excel files with others who have a subscription or a license from Microsoft by using the trial version of Microsoft 365 or Office 2019 . However, you may not be able to share and collaborate on some files or features that are not supported by the free options.
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